Saturday Receptionist

POSITION SUMMARY: Specific duties in the area of Saturday operations of the parish. 

REPORTS TO: Office Manager

CLASSIFICATION:  Non-Exempt

DUTIES AND RESPONSIBILITIES:

Job Description for Saturday Receptionist – Part time

HOURS

• All Saturdays from 11:00 a.m. – 4:00 p.m.
• Possibly fill-in when someone calls off sick, personal day or vacation

GENERAL DUTIES

• Greet visitors
• Sell gift cards
• Answer phone
• Prepare sacrament packets – funeral/gray; baptism/white; wedding/white
• Sort and distribute mail
• Baptism initial intake forms plus pink slips for anointing/priest visit, communion
• Mass book priest name entry from master calendar (at front desk)
• Inventory cards – sympathy, welcome, thinking of you, SP & TW and other supplies
• Help with additional office duties – ie…follow-up phone calls, prepare envelopes for mailing and additional office help as needed and assigned

REPORTING

• Office Manager 

QUALIFICATIONS:

• Effective functioning in this position requires that the Saturday Receptionist has a good sense of stewardship, is well organized, diplomatic and attentive to details. The Receptionist needs to possess the ability to work collaboratively and to keep confidences when appropriate.

JOB SKILLS:

1. Knowledge of the PDS software preferred but not required, Microsoft Word and Microsoft Office.
2. Able to demonstrate good interpersonal communication skills.

CERTIFICATES, CLEARANCES, LICENSES:

• PA State Police Criminal Report
• PA Department of Human Services Report (Child Abuse)
• FBI Criminal History Report
• Database Application
• Diocesan Code of Pastoral Conduct Acknowledgement
• Reporting of Child Abuse and Child Protective Services Law of PA Acknowledgement
• Protecting God’s Children (Virtus) Training